Time is a valuable yet finite resource, and it must be managed wisely. Failure to do so results in decreased productivity and workflow disruptions. It can also negatively impact the quality of work performed. Consider for a moment what a resource is to understand why employee time should be appropriately managed. A commonly accepted definition is that it is something you can draw upon as needed to complete a task or perform an action. The more resources you have to draw upon, the better prepared you are to complete each task at hand.
By managing time, you are preserving a limited resource. After all, the time each worker spends on a task costs you in the form of payroll expenses and other work that is not being done. These tips are just a few of the ways to help make the most of your employees' time.
Track Time Carefully
Everyone should be responsible for accurately tracking their time on the job. While that can be difficult for fieldwork, tools like a construction time sheet make it easy to capture accurate digital records on the spot. This lets you see who regularly arrives on time, who tends to run late and who stretches their breaks to the absolute limit of what is allowed. In doing so, it gives you, as the manager, a reasonably comprehensive picture of employee behavior even if you aren't physically on location with your staff. That, in turn, allows you to better plan for scheduling needs in the future.
Establish which tasks require immediate attention and which ones can wait. You can then develop a schedule based on that information that allows for each job to be completed in a timely and efficient manner. This allows for the most critical tasks to be completed first so that other work can continue uninterrupted. It also clearly defines time allocation so that workers can focus on each task individually. This reduces the need for multitasking, which increases productivity and worker accuracy.
You can't do everything yourself, no matter how much you might feel that you should. As a manager, it is your responsibility to assign work to the employees you supervise. Knowing who you can count on and who needs closer supervision allows you to delegate responsibility effectively. Assigning work to the appropriate people can reduce procrastinating and ensures that tasks get done most effectively. Effective time management pays you back many times. You can save on expenses and increase productivity by enacting sound time management and scheduling practices.